How to Supercharge Your Hospital’s Computerized Maintenance Management System (CMMS)


A computerized maintenance management system (CMMS) is a necessity in healthcare facilities that own tens or even hundreds of thousands of assets. It allows hospitals to keep tabs on assets that need maintenance, ensuring they can be kept safely in use. The system also enables staff to create work orders, print a list of assets due for preventive maintenance and understand the equipment lifecycle.

Although there is no doubt that a system like this allows for better management of the hospital fleet, there is one piece of critical data that is missing in almost all these systems: information about the exact location of equipment.

The CMMS, for example, might be able to display the department where a specific piece of equipment is allocated; however, this doesn’t provide the detail that is required to be able to effectively find and recover the piece of equipment at any given moment in time. Without this, the all-too-common, and inefficient, game of “hide-and-seek” can consume hours, if not days, of labor costs – and frankly, introduce risk into regulatory compliance and patient safety factors.

Given the nature of hospitals, which are large, highly chaotic and changing environments where assets move around constantly, it is almost humorous that CMMS systems don’t REQUIRE the use of a Real-Time Location System (RTLS). They were developed to boost efficiency while ensuring strong management and compliance practices, but without being able to find the equipment, its effectiveness is significantly throttled.

But many hospitals, after struggling with this very challenge as well as the ever-expanding labor budgets required to simply look for stuff, have made the decision to “supercharge” their CMMS system by adding automatically collected location information. By integrating RTLS data with their CMMS, they are saving thousands of labor hours because staff can immediately locate anything due for preventive maintenance. In addition to improving staff productivity and the request-to-dispatch time key performance indicators, hospitals also avoid missed maintenance, which could result in a potentially costly void of manufacturer warranty.

More importantly, the RTLS-enabled CMMS provides access to the location information in real time, improving patient safety as staff can immediately find and remove broken or recalled equipment.

By location-enabling your system, you will achieve a solid financial return on investment – all while providing a safer environment for your patients. If your facility already has both an RTLS and CMMS, integrating them is the next logical step, and it can be easily accomplished through already existing integration tools and services.

If your organization has not yet deployed RTLS, it won’t take much research to see the value it can provide to your organization.

As the premier RTLS consultant and systems integrator, Infinite Leap can assist in both. We’re ready and able to offer our systems integration and solution design services to supercharge your organization today.

Joanna Wyganowska, VP of Marketing | Infinite Leap